Office Manager - Defence Tech - 2246

OFFICE MANAGER - DEFENCE TECH M/F

• Contract type: Permanent

• Location: Munich (On-Site / Hybrid 3-4 days)

• Ref: 2246

• Contact: [email protected]

The recruiting company:

Our client is a European start-up specializing in electronic warfare and precision localization in the defense sector.

Key points of the position:

Reporting to the management team, you will ensure smooth day-to-day operations and provide structure, clarity, and reliability across the organization.

As an Office Manager, your missions will include:

• Managing daily office operations and coordinating internal organizational processes,
• Organizing office equipment, supplies, and serving as the first point of contact for administrative matters,
• Supporting management and teams with scheduling, travel organization, and meeting preparation,
• Preparing and coordinating internal and external visits (NDAs, VS-NfD documents, visitor documentation, meeting rooms, access coordination, welcoming guests),
• Coordinating external service providers (facility management, IT, suppliers) and monitoring contracts,
• Supporting onboarding processes, preparing workspaces, and maintaining administrative employee data,
• Maintaining and improving internal documentation, procedures, and office processes.

Necessary skills:

• You have initial experience in office management, administration, or a comparable role,
• You are highly structured, organized, and solution-oriented,
• You work independently, anticipate needs, and remain composed in dynamic situations,
• You demonstrate professionalism, discretion, and reliability when handling sensitive information,
• You are flexible and comfortable managing a broad range of operational tasks,
• Fluent German and good English are imperative.
• German citizenship is required for defence clearance.

Salary: 35-50k euros gross annual.

RHESO.TECH, a specialized recruitment agency

https://www.rheso.tech/

Keywords: office management, administration, coordination, defence, security, operations, onboarding, facility management, organization