Assistant

Sonae Sierra is an international real estate company dedicated to delivering solutions to meet our client's ambitions. We develop, manage and invest in sustainable retail assets and provide services for clients in geographies as diverse as Europe, South America, North Africa and Asia, while creating shared value for our business and society.
We work with enthusiasm, perseverance and boldness in an ever-changing environment. In our learning culture you will find multiple opportunities to develop yourself. Join us in shaping the future of real estate.

We are currently looking for a new member for the Local Back Office team to join us in the position of Assistant.

Working Place: Sonae Sierra's Central Offices in Germany

Requirements:

• Proven experience as a receptionist, secretary or administrative assistant
• Fluency in English and German (mandatory)
• Proficiency in Microsoft Office Suite
• Solid written and verbal communication skills
• Strong team player with the ability to work effectively in a team
• Ability to work independently and take initiative
• Excellent organizational and time management skills with the ability to prioritize tasks efficiently

Responsibilities:

• Greet and welcome visitors in a professional and friendly manner
• Handle incoming mail, invoices and packages, including opening, registering, and distributing correspondence
• Scan and process incoming invoices (e.g., in SAP and SPOT systems) and file them appropriately
• Scan and send payment reminders
• Be responsible for the organization and coordination of conference rooms
• Maintain and manage the archive of invoices
• Copy and archive guarantees and certificates
• Scan legal contracts and forward them to the legal department
• Answer and direct national and international phone calls and e-mails
• Support the Office Management team with administrative and organizational tasks
• Assist with scheduling, meeting room coordination, and general office coordination

If this sounds like the kind of challenge you would enjoy, we'd love to hear from you!