Senior Account & Travel Expenses Manager (m/f/x)

Senior Account & Travel Expenses Manager (m/f/x)

Department: Finance

Employment Type: Permanent - Full Time

Location: Mannheim

Description

As a Senior Travel & Expense Manager, you will take full ownership of our global Travel & Expense (T&E) landscape and build a scalable, future-proof setup across the organization. With your deep expertise, you will establish clear standards, ensure compliance with country-specific regulations, and act as the go-to expert for all T&E topics.

A key focus of your role will be a project-driven setup phase, where you will design and implement a centralized, company-wide T&E solution, replacing fragmented tools and processes. With your hands-on mindset, you will drive structure, solve complex challenges, and shape a global T&E function while acting as a trusted advisor to stakeholders worldwide.

As a SaaS market leader in the ESG space, we are shaping a sustainable future together. Become part of our dynamic, fast-growing international SaaS unicorn and drive our finance function forward with your expertise and impact!

Your Responsibilities

Travel & Expense Ownership

• End-to-end ownership of the global Travel & Expense (T&E) process
• Establishment, stabilization, and continuous optimization of a scalable T&E framework
• Development, implementation, and governance of global travel policies and standards

Project & System Implementation Focus

• Lead a project-based setup phase to build a best-in-class T&E environment
• Drive the selection, implementation, and rollout of a centralized T&E tool, replacing fragmented systems
• Ensure strong user adoption, process efficiency, and a seamless employee experience

International Policy & Compliance

• Ownership and application of country-specific travel expense regulations across all markets
• Ensure correct implementation of international rules (e.g., per diems in Germany, USA, Spain)
• Act as a subject matter expert for complex T&E topics and ensure compliance with local requirements

Stakeholder Management & Advisory

• Serve as the global point of contact for all T&E-related questions
• Advise internal stakeholders on travel expense policies, compliance, and best practices
• Translate complex regulations into clear, practical guidance for the organization

Process Integration & Finance Collaboration

• Ensure seamless integration of T&E processes into Accounts Payable and ERP systems
• Oversee correct account assignment, cost center allocation, and data quality
• Collaborate closely with Finance, HR, and international teams to align processes

Process Improvement & Digitalization

• Identify process gaps and drive continuous improvements
• Support standardization and scalability of finance processes
• Contribute to automation and digitalization initiatives within the finance function

Your Experience

• 5+ years of professional experience in Finance Operations with focus on Travel & Expense or a closely related field
• A formal degree is not required - what matters most is your proven hands-on experience and deep expertise in Travel & Expense.
• Deep expertise in international Travel & Expense management and strong understanding of country-specific regulations
• Proven experience in building, transforming, or scaling T&E processes, ideally in a project or implementation context
• Hands-on experience with T&E tools (e.g., SAP Concur) and ERP systems (Oracle NetSuite is a plus)
• Strong ability to translate complex policies into clear and actionable guidance
• Excellent process mindset with the ability to design and implement scalable solutions
• Hands-on, execution-driven approach with a high level of ownership
• Strong communication and stakeholder management skills in an international environment
• Fluent in German and English

Join us for this and more...

• A fast-growing B2B tech scale-up with unicorn status
• A purpose-driven mission, working with and for global industry pioneers to solve complex challenges
• Creative freedom through collaborative teamwork and an open communication culture
• Flexibility and strong team spirit through our hybrid working model
• Opportunities for personal and professional growth
• Sustainable mobility options for environmentally friendly commuting
• Team events and offsites with our global teams
• An inspiring work environment in Mannheim (and at our international locations)