Executive Assistant

Sinclair is Hiring! Join Our Team as Executive Assistant

Location is flexible across EMEA Countries: UK, Spain, Italy, Dubai, Netherlands, Germany, Poland, France, Bulgaria.

We are seeking a highly organized, strategic, and senior Executive Assistant to provide high-level support to our Global Commercial Finance and Chief People Officer. This role is ideal for a sharp, senior-level professional who can act as a trusted partner, executive coordinator, and operational enabler in a fast-paced environment.

You will work closely with two of the busiest functions in the organization, anticipating needs, removing obstacles, and ensuring priorities are managed effectively. The pace is fast, the standards are high, and the opportunity to make a real impact is significant.

This role requires exceptional communication skills, strong business judgment, and the ability to manage multiple priorities across a dynamic global environment.

About Sinclair

Founded in 1971, Sinclair is a global medical aesthetics organisation that delivers an extensive product range. With an in-house commercial infrastructure, including manufacturing and a network of distributors in leading global markets, our products are sold in 55 countries worldwide.

This is a great time to join Sinclair as we continue to increase our product range and expand into new markets and territories.

Sinclair Values:

Act with Integrity - Consistently doing the right thing, even when it's the hard choice; ensuring 100% compliance with all rules, standard operating procedures, and guidelines.

Results-Driven - Making a meaningful business impact in all you do through sales, efficiency, and operational excellence.

Innovation-Centered - Redefining aesthetics through pioneering products, service models, and business strategies.

Own It! - Being accountable for your decisions, actions, and outcomes while remaining reliable to customers and colleagues.

What You'll Be Doing:

Executive Support & Partnership
Support the Global Commercial Finance and Chief People Officer across meetings, travel, and priorities, ensuring smooth execution and follow-through
Act as a trusted point of coordination by attending meetings, capturing key takeaways, and ensuring action items are followed up effectively
Prepare briefing materials, presentations, talking points, and pre-reads for executive and leadership engagements
Support communication between leadership and departments
Conduct research, analysis, and business planning activities
Handle confidential and sensitive matters with discretion
Act as a trusted partner and problem-solver for executive leadership

Calendar, Inbox & Travel Management
Manage and prioritize complex, ever-changing calendars across multiple time zones
Triage inboxes, draft responses, and escalate priorities with sound judgment
Coordinate domestic and international travel end-to-end, including logistics for important meetings and leadership events

Meeting & Agenda Coordination
Organize and coordinate meeting agendas for executive team sessions, leadership offsites, and cross-functional reviews
Track action items, follow up with stakeholders, and ensure timely completion

Operational Support
Liaise across Finance, HR, and the broader leadership team to keep initiatives moving forward
Monitor organizational goals, KPIs, and operational priorities
Improve internal processes and drive operational efficiency

What We're Looking For:

8+ years of experience in Executive Assistant, Senior Executive Support, or Business Operations roles supporting C-level or SVP-level leaders
Proven ability to operate in a fast-moving, high-pressure environment-ideally in finance, aesthetics, or a similarly demanding sector
Exceptional organizational skills with the ability to manage competing priorities across senior stakeholders
Strong business acumen and confidence engaging in strategic and commercial discussions
High level of discretion and sound judgment with confidential information
Excellent written and verbal communication skills; comfortable drafting executive-level correspondence
High EQ, low ego, and strong stakeholder management skills
Experience supporting globally distributed teams
Familiarity with executive tools (e.g., scheduling platforms, productivity suites, travel management systems)

At Sinclair, we focus on developing our people and fostering an entrepreneurial culture that encourages flexibility, accountability, and autonomy. You will have the opportunity to collaborate cross-functionally and contribute to impactful projects across the business.

This is an exciting opportunity to join a successful company with ambitious plans for the future.

If this sounds like you and you meet the requirements, we would love to hear from you. Please apply today!

Please note that if we receive a high volume of applications, we may close the role before the advertised closing date.

By making this application, you consent to personal information being used in automated decision-making processes relating to key job requirements stated in this ad.

Sinclair does not accept speculative or unsolicited CVs from Recruitment Agencies. Any unsolicited CVs received will be treated as property of Sinclair, and associated Terms & Conditions will be considered null and void.