GENESIS - TEAM ASSISTANT (M/F/D)

To start shortly, we are currently seeking for an

GENESIS - TEAM ASSISTANT (M/F/D)

You will be responsible for

• Supporting Genesis Design Europe in all administrative, operational and front-office functions
• Independently managing budget-related tasks including purchase orders (PO), purchase request tracking and year-end closing processes
• Supporting expense tracking, invoice coordination and financial reporting
• Acting as a central coordination point between internal teams and external partners/vendors
• Serving as the first point of contact for visitors, clients and external partners
• Managing visitor access procedures in accordance with company policies
• Handling incoming and outgoing mail, parcels and shipments between HQ and external stakeholders
• Overseeing general office management tasks (e.g. NDA handling, office supplies, onboarding support for new employees)
• Proactively identifying office-related needs and coordinating with relevant departments to resolve issues
• Arranging business travel (flights, accommodations, transportation) and handling expense reimbursement processes
• Maintaining reports and documentation related to administrative and organizational activities

Who we are looking for

• Vocational training or a degree in business administration, office management or a related field
• Minimum 2 years of experience as a Team Assistant, Personal Assistant or similar role
• Strong communication skills in Korean and English; German is a plus
• Proficiency in MS Office (Excel, PowerPoint, Outlook), additional systems/tools experience is an advantage
• Strong organizational skills with the ability to manage multiple tasks independently
• A proactive, reliable and service-oriented mindset
• Professional appearance and communication skills for front-facing (reception) responsibilities
• Strong coordination skills with the ability to work across functions and resolve operational issues
• Ability and willingness to work on-site in Beilngries (Germany)
• Comfortable working in an international and collaborative environment

Contact

For questions and details please do not hesitate to contact Ms. Herrmann.
We look forward to your detailed application.