Assistant & PMO Coordinator (m/f/d) - Part-time

This role is to be filled on a part-time basis (20 hours/week).

Within Global Project & Launch Management, we support smooth operations, clear governance, and reliable coordination in an international, cross-functional environment. As Assistant & PMO Coordinator (m/f/d), you will support leadership and the team in day-to-day administrative and organizational matters and help ensure consistent PMO routines, reporting, and collaboration.

Your assignments:

• Provide administrative and organizational support for the Head of Global Project & Launch Management and the department.
• Coordinate calendars, appointments, and related arrangements.
• Organize meetings, workshops, department events, and business trips.
• Support onboarding for new team members and temporary staff.
• Coordinate administrative processes such as purchase orders, invoices, and documentation.
• Support budget tracking and cost follow-up.
• Maintain templates, records, filing structures, and departmental coordination.
• Support project-related administration, including confidentiality agreements and documentation.
• Coordinate PMO reporting and governance activities.
• Organize project reviews and governance meetings, including materials and minutes.
• Coordinate monthly reporting and distribute reports to senior management.
• Maintain SharePoint sites and Teams channels to support cross-functional collaboration.

Your profile:

• Completed vocational training in office management or a comparable field; a university degree is an advantage, but not mandatory.
• Several years of professional experience in executive assistance, team assistance, project coordination, or PMO support.
• Experience working with senior leaders in an international and cross-functional environment.
• Strong organizational and coordination skills combined with a structured and process-oriented way of working.
• High reliability, accuracy, discretion, and a strong service mindset.
• Independent, proactive, and hands-on working approach.
• Very good skills in MS Office 365, especially Outlook, PowerPoint, Word, Excel, and Teams.
• Good knowledge of SAP as well as purchasing-related workflows and document management.
• Experience with SharePoint; knowledge of MS Visio and MS Copilot is an advantage.
• Fluent English language skills; German language skills are an advantage for the Bad Homburg location.