ADMINISTRATION ADMINISTRATIVE

MISSION

Develop the administrative tasks and the documentation processing for the area / department according to the instructions and the administrative flows established by its responsible in order to obtain quality outcome in time.

GENERAL FUNCTIONS

• Keep updated all information related to the department and give support in the preparation of documents, reports and statistics related with the area.
• Complete statements and documentation according to the procedures / rules applicable in each case and under the supervision of the responsible technician.
• Manage the internal information between different departments.
• Assist in the reporting, both local and corporate, as in other specific or ad-hoc tasks.
• Support data collection of the department control systems.
• Update and control the IT tools of the area.
• Organize appointments, meetings, receive visits and attend clients and suppliers, if required.
• Produce invoices, delivery notes, receives, orders and carry out the sales, charges, unpaid or other productive activities, calculation monitoring.
• Take care of the parcel service for the department.
• Observe Ficosa's Code of Ethics to avoid fraudulent practices. Comply with Information Security Management System (ISMS) applicable to the job, along with the training related thereto.
• Actively cooperate in maintaining, promoting and improving the OHSE and Quality department.

(*) The duties described are only the most typical of this position and are in no way a comprehensive list.

POSITION REQUIREMENTS

Academic Background: Education or professional training, mainly in administration. Solid knowledge in computer and system.

Languages: Fluent in local language.

Experience: Minimum of 2 years as administrative technician.

OTHER SPECIFICATIONS

Additional training:
N/A

1. MISSION:

• To conduct administrative tasks and related computing processing documentation for his/her department, according to the instructions and the administrative flows established by the manager in order to obtain quality documents in a timely fashion.

1. GENERAL FUNCTIONS*:

• Manage the internal information between the different departments.
• Carry out the documentation register and issue of accounting, labour, tax, or of his/her corresponding functional area.
• Organize appointments, meetings, receive visits and attend to clients and suppliers.
• Produce invoices, delivery notes, receipts and orders and carry out the sales, charges, unpaid or other productive activities, calculation monitoring.
• Arrange, classify and file records and miscellaneous documentation in the department.
• Observe Ficosa's Code of Ethics to avoid fraudulent practices. Comply with Information Security Management System (ISMS) applicable to the job, along with the training related thereto.
• Actively cooperate in maintaining, promoting and improving the OHSE and Quality department.

(*) The described functions are the most representative for this position and are in no way a comprehensive list