Admin & Office Manager (Part time)

Make an Impact/ The role:

As an Admin & Office Manager at our office in Berlin you will be part of a diverse and specialized team, attached to the People department. You will support the broader EMEA region with employees in Germany, and Turkey. This position is perfect for you if you enjoy working with lots of moving parts, wearing different hats and coming up with creative solutions. You will have the opportunity to gain valuable experience in the People department.

We believe every member of our team enriches our diversity and inclusion by broadening our ways of problem-solving for future challenges. Even if you don't meet 100% of the qualifications for this job, we strongly encourage you to apply.

This role is a part-time, onsite position for 30-35h per week.

Empower Your Potential/ Responsibilities:

• Be the first point of contact at our front desk for guests and visitors in our Berlin office as well as for our in-office and remote employees in the broader EMEA region for day-to-day needs and questions
• Help our operations run smoothly
• One of the most important tasks is to keep our employees happy; place equipment, office supply, snack & lunch orders; act as facility manager and keeping the office immaculate
• Track office expenses
• Organize internal events, including planning, budgeting and execution
• Make new employees feel welcome, help celebrate birthdays and work anniversaries
• Support with the onboarding of new hires in all of our regional offices
• Responsible for office health & safety ("Sicherheitsbeauftrager, Brandschutzhelfer, Ersthelfer")
• Support with ad-hoc administrative projects and process improvements
• Improve the structure of our current setup and optimize processes to align with our growth
• Support with HR / People Operations processes and employee inquiries

Bring Your Knowledge/ Experience & Qualifications:

• Min. of 2-3 years previous experience working in a Office Management or similar role
• Great communications skills in German and English
• Experience with event management
• Proactiveness to take ownership and work independently
• Energy and enthusiasm to drive the organization forward
• Good attention to detail
• Enjoying being a team player and a trusted listener
• An open-minded and tolerant perspective as well as receptiveness to feedback and a high sense of cultural awareness