Receptionist (m/f/d) Part-time

We're looking for a Receptionist to join our team in Berlin, Germany in an on-site working mode . This is a part-time role (20 hours/weekly) on a 1-year fixed-term contract . In this position, you will provide professional front-desk service, ensuring a welcoming, efficient and safe office environment for employees and visitors. You will manage day-to-day operations across reception, office administration and vendor coordination, helping maintain smooth business processes and a positive workplace experience. This role offers an opportunity to contribute to an organized, high-quality work environment while engaging with a diverse range of stakeholders. Responsibilities Ensure a user-friendly, safe and sustainable office environment, addressing necessary repairs promptly Offer professional reception services to visitors and handle incoming phone calls, providing clear responses and escalating inquiries when needed Conduct office orientation for new starters, including provision of equipment and induction support Arrange and manage meetings or conference calls, ensuring meeting rooms remain clean and functional Administer invoice processing, approvals and payment follow-ups while supporting general administrative tasks Coordinate with remote IT support and local accountant to ensure smooth office operations Monitor office expenses and manage supplier relationships to maintain cost-effective agreements Manage mail processes including distribution of incoming mail and organization of courier shipments Assist in planning and implementation of office events such as offsite meetings, conferences and team gatherings Requirements Previous front-of-house receptionist experience High standard of written and spoken German and English with a professional telephone manner Proficiency in Microsoft Office applications (Word, Excel, Outlook) and confident use of the internet Strong organizational skills with the ability to prioritize a busy schedule while maintaining attention to detail Effective communication and interpersonal skills to liaise with people at all levels Positive, proactive attitude in identifying issues early and responding to internal and external inquiries Resourcefulness, resilience and punctuality Ability to handle sensitive data with discretion Problem-solving mindset with willingness to propose improvements