Pricing, Contracts, and Tenders PMO (m/f/d)

Pricing, Contracts, and Tenders PMO (Project Management Office) is responsible for end-to-end project management for all projects running under the Pricing, Contracts, and Tenders, ensuring objectives are achieved within agreed scope, timeline, budget, quality, and risk parameters. The role acts as a central coordination point between Commercial Excellence, IT/technical teams, and external partners, driving structured execution, governance, and clear communication throughout the project lifecycle.

Key Responsibilities:

Integrated Project Planning & Milestone Management

• Own day-to-day project management activities from initiation to closure
• Develop and maintain detailed project plans, timelines, milestones, and dependencies
• Track progress against scope, cost, quality, and timelines
• Own the integrated master plan across workstreams
• Highlight deviations and coordinate corrective actions across teams

Stakeholder & Communication Management

• Facilitate project governance forums and status reviews
• Provide clear, concise, and regular project reporting
• Produce high-quality, consistent reporting for senior leadership teams
• Translate complex execution status into clear, decision-oriented insights (RAG, trends, implications)
• Ensure one single source of truth for status and delivery progress

Risk, Issue & Dependency Management

• Identify project risks, issues, and interdependencies at early stage
• Define mitigation plans and escalate when required
• Ensure proper documentation and decision tracking

Documentation & Quality Management

• Support or coordinate creation of key project documentation (e.g., BRS, FRS, user stories, UAT plans, cutover plans)
• Review project deliverables for completeness, quality, and compliance with agreed standards
• Regular reporting on project status slides and presentations including maintenance of project management tools

Ways of Working & Tools

• Define and maintain PMO standards, templates, and routines
• Ensure consistent ways of working across workstreams and regions
• Maintain PMO tools (planning, reporting packs)

Requisite Qualification & Experience:

Functional Expertise

• At least 7 years of professional experience, preferably in Pharma, MedTech, Life Sciences, or complex matrix organizations
• At least 3 years of hands-on experience as a Project Manager delivering cross-functional initiatives
• Experience managing IT-enabled, system implementation, or process transformation projects is a strong advantage

Desired Qualifications and Skills

• University degree in Business, Economics, Engineering, Information Systems or related fields
• PMI or equivalent certification is preferred
• Excellent presentation and excel skills required
• Team-oriented, proactive, structured, and flexible working style, with strong organizational skills, attention to detail, and reliable follow-through
• Good communication and facilitation skills, with the ability to engage and influence diverse audiences and stakeholders, including collaborating with external vendors for day-to-day project activities